Date: _________________

Yacht Trans Lines

Thank you for choosing Yacht Trans Lines for your yacht transport. In order to ensure the safe and smooth transportation of your vessel, we kindly ask your attention to the following:

  1. Contracts for transportation

Enclosed you will find the Booking Note and Terms and Conditions which form the Contract of your yacht transport. Please carefully review these documents and sign the Booking Note, and initial the first five pages and sign and date the last page of the Terms and Conditions. If you have difficulty interpreting any of the language in either document please consult your maritime attorney for assistance.

The signed Booking Note and the pages of the Terms and Conditions must be returned at least three weeks before the expected loading date. It is very important that you return the signed contracts as we need to reserve and allocate deck space on board the ocean vessel which will transport your yacht.

  1. Marine Cargo Insurance

We would like to draw your attention to the issue of marine cargo insurance. the Terms and Conditions provides that as the Yacht Owner, you are required to procure and maintain adequate marine cargo insurance covering your yacht throughout the duration of the Voyage. The marine hull and liability insurance that you likely maintain on your yacht is not an All Risks cargo insurance policy and is not likely to provide you with adequate protection in the event of loss or damage during yacht transport.

As a service to our customers, we have included a quote for a marine cargo insurance policy with the required coverage from Al Sagr Insurance, re-insured by Lloyds of London, as underwriters. Please inform if you choose to insure your yacht through another insurance carrier so that we can forward to you the Cargo Insurance Election Form which states that you have independently procured your own policy and will maintain it for the length of the Voyage.

  1. Yacht Description

Please note that the Yacht Description information that you provide us is essential to safely load, stow and carry your yacht. The manner and location in which your yacht is loaded, where it is placed on deck, and how it is secured depend on the accuracy of this information. For further details regarding the information that we require, and the units of measurement to provide, please carefully review Clause 5 of the Terms and Conditions.

  1. Customs and Security

The formalities for exporting and importing your yacht between different countries are your responsibility. However, to assist you with this task as much as possible, we will need to receive from you, in addition to the signed contracts and checklist, the following documents:

  1. A copy of the registration papers of your yacht.
  2. A certificate of ownership (e.g. copy of the purchase invoice).
  3. A copy of the yacht owners passport

It is very likely that the Customs formalities will not have been completed when your yacht is discharged. You are therefore not allowed to sail until you have been authorized to do so by the appropriate authorities. Substantial penalties and fines may accrue for the yacht owner’s failure to comply with Customs regulations or for an unauthorized departure without permission from either local authorities or the agent for the Carrying Vessel.

Additionally, it is imperative that you deliver the yacht to us for loading free of any and all arms, ammunition, stowaways, hazardous goods, contraband, alcohol, prescription drugs and illegal or illicit substances. Failure to comply with this requirement could result in the seizure and forfeiture of your yacht as well as the imposition of civil or criminal sanctions.

  1. Miscellaneous

We would also like to know in advance if you intend to be present during the loading of your yacht and whether you will bring your yacht alongside the ocean vessel yourself. Please note that loading is a complex process that involves issues of hydrostatics, trim and stability. As a result, loading your vessel may not occur upon your arrival and it is likely that a considerable wait will be necessary regardless of your arrival time.

In case you will not be present during the loading, please notify Yacht Trans Lines and/or the person who will be responsible for this task. You should also have an engine start-up manual or procedure available on board your yacht as well as the keys for the engines and a set of

spare keys to give to Yacht Trans Lines loadmaster. If keys and/or a starting manual are not present, the yacht owner’s account will be charged for costs incurred to tow the yacht from the marina to the ocean vessel. This is necessary regardless of whether or not you

bring your yacht alongside the vessel. The reason for this is because of Customs controls or other issues that may occur during yacht transport.

Please make sure that your yacht is properly locked and that all of the yacht’s loose parts inside and on deck are fully secured and battened down and thus ready for ocean carriage. No valuables whatsoever should be kept on board. Yacht Trans Lines does not

accept any liability for any missing items.

In addition, please make sure that you have sufficient fenders and dock lines on board the yacht.

Please have your yacht as load ready and as light as possible. This means minimal fuel, potable and ballast water as reasonably possible. If your yacht is to be transported to/via an area or port where temperatures are frigid, please make sure

that all systems on board have been winterized.

You should be aware that in ocean shipping, delays may occur. Operating an ocean vessel is entirely different from operating an airliner, train or bus. We would strongly recommend that you do not book any flights/hotels until the loading of your yacht has actually taken place. Yacht Trans Lines does not accept responsibility for any losses and/or damages you may suffer as a result of delays of the vessel, including flight cancellations, hotel costs and/or marina fees.

We appreciate your understanding on this. We will contact you about two weeks before departure to discuss the latest details. Thank you in advance for your further information.

Best regards,

Yacht Trans Lines

Yacht Trans Lines – your yacht transport company for global yacht shipping

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